Executive Assistant / Lab Manager

Job Description: Executive Assistant / Lab Manager

Organization: ARISA Foundation Location: Pune, India (Hybrid) Position Type: Full-time

About ARISA Foundation

ARISA Foundation operates at the intersection of arts, neuroscience, and psychology, exploring how these fields influence and enhance human experiences. Our work spans research, community engagement, events, and education, bringing together artists, scientists, educators, and the public through podcasts, workshops, exhibitions, and festivals.

We thrive on interdisciplinary collaboration, making ARISA an exciting space for someone who enjoys working across disciplines and managing diverse projects.

About the Role

We are looking for a highly organized and proactive Executive Assistant / Lab Manager to support our operations, ensuring smooth coordination across various initiatives. This role involves project management, logistical coordination, and research support—ideal for someone who enjoys working at the intersection of disciplines and thrives in a fast-paced, creative environment.

Key Responsibilities

1. Project & Event Coordination (Podcasts, Workshops, Exhibitions, Festivals)

· Liaise with guests, speakers, artists, scientists, tech teams, and venues to ensure seamless execution of events.

· Handle scheduling, logistics, and coordination for monthly podcasts, workshops, and public events.

· Manage communication with external partners, vendors, and stakeholders.

· Maintain a record of expenses, attendance and other impact parameters.

2. Research & Lab Support

· Assist in participant recruitment for research projects and experiments.

· Provide on-ground support for neuroscience and psychology-based studies (e.g., setting up sessions, managing consent forms).

· Conduct ad-hoc research and help in data organization for ongoing projects.

3. Organization-Wide Responsibilities

· Collaborate on large-scale projects such as the Creative Lab Festival, where the entire team contributes to planning and execution.

· Support internal team processes, ensuring smooth workflow across ARISA’s initiatives.

· Maintain documentation and streamline operations to enhance efficiency.

Required Skills & Qualifications

· Exceptional organizational skills – ability to manage multiple projects simultaneously.

· Strong coordination & communication – comfortable engaging with diverse stakeholders.

· Interest in multidisciplinary work – openness to engaging with fields like arts, science, and psychology.

· Problem-solving mindset – ability to troubleshoot and adapt to dynamic situations.

· Basic research skills – familiarity with participant recruitment and data handling is a plus.

· Tech-savvy – comfortable with scheduling tools, spreadsheets, and basic event management software.

Why Join ARISA?

· Work in a highly creative and interdisciplinary environment.

· Engage with leading minds in arts, neuroscience, and psychology.

· Contribute to unique research, events, and public engagement initiatives.

· Be part of an innovative and growing organization at the forefront of cross-disciplinary exploration.